PRIVACY POLICY
INTRODUCTION
Radial Bikes (we, us, our) take your privacy seriously and we are committed to protecting your personal data.
This privacy policy (together with any other documents referred to on our website or which we have sent you) tells you:
— Who we are.
— How we collect, use, store and share your personal data.
— Your privacy and other related rights under the provisions of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
— How to contact the UK Information Commissioner’s Office in the event that you have a complaint.
Please read this privacy policy, and any other privacy notice or policy that we may have provided to you. We want to be sure that you are fully aware of how and why we are using your data.
Please note that we may update this privacy policy at any time. Any changes we may make to our policy in the future will be posted on this page. Please check back frequently to see any updates or changes made.
If you have any questions, or you would like to exercise any of your legal rights in relation to your personal data, then please contact us at radialteambikes@gmail.com
THIRD PARTY SITES
Please note that this website might include links to third-party websites. Clicking on those links, or enabling those connections, may allow third parties to collect or share data about you. We have no control over these third-party websites and are not responsible for their privacy statements. You must therefore make sure that you understand how those websites and organisations will use your personal data and not rely on this policy.
WHO ARE WE?
We are Radial Bikes and we are registered with the Information Commissioner’s Office as a data controller under registration number ZB713296.
We are an ecommerce platform selling clothing.
We are the ‘data controller’ for the information that we collect when you visit our website. That means that we decide how to use information about you (referred to as ‘personal data’) and we are responsible for looking after your personal data in accordance with data protection legislation.
We will explain below how we collect and use your personal data, and what we mean by the term ‘personal data’. Please note that when we refer to ‘processing’ your personal data, what we mean is using your personal data in connection with this website by acquiring it, using it, storing it, communicating it to other people (with your consent or as part of our service to you) or deleting it.
PERSONAL DATA
The term personal data means any information about an individual from which that individual may be identified. It does not, therefore, include data where the identity has been removed (anonymised data).
We may collect, store and use some or all of the following categories of data about you.
When you use our website, we record:
— technical information, including the type of device you use to access our website, the Internet Protocol (IP) address, your login data, the type and version of your browser, your time zone setting and location, browser plug-in types and versions, operating system, platform and mobile network information; and
— your usage of our website, including the full Uniform Resource Locators (URL), the pages you viewed, the page response times, any download errors, the length of time you were on a particular page, how you interacted with the page (such as scrolling, clicks and mouse-overs), and how you browsed away from the page.
When you contact us, we record:
— your name and address and other contact information, including email address;
— business/company details if you have contacted us on behalf of a business/company;
— your gender information, if you choose to give this to us;
— your personal or professional interests if you choose to give this to us;
— your professional and/or personal online presence (eg TikTok, Instagram, YouTube, or other online profiles), if you choose to supply this;
— information about how you use our website, IT, communication and other systems;
— your responses to any surveys, competitions and promotions.
When you buy (or try to buy) a product from us, we record:
— your name, billing address, shipping address;
— order information;
— payment information (including credit card numbers Shop Pay, PayPal, Apple Pay, Google Pay), email address, and phone number;
— information about your order after delivery including returns and complaints.
This personal data is needed so that we can provide information and services to you.
Normally we will not seek to obtain personal data from you that is referred to as ‘Special Category’ personal data. Special category personal data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.
HOW WE COLLECT
We will collect most of your personal data directly from you, whether in person, by telephone, text, direct message, email and/or via our website. This might be when you choose to:
— complete an online form;
— subscribe to one of our publications/newsletters;
— request that information be sent to you;
— take part in a survey;
— write to us with information;
— text or direct message us;
— send information to us using social media; or
— provide feedback to us.
However, we may also collect information:
— from publicly-accessible sources (for example the internet);
— directly from a third party where the issue involves someone else;
— from automated technologies or interactions with our website through the use of cookies and similar; and
— via our systems (for example communications systems, email and messaging).
We will only use your personal data when the law allows us to do so, and where we have a proper reason for doing so. Most often, we will use your personal data in the following circumstances:
— Where you give us your consent to using your personal data; for example when you correspond with us, request information or place an order (your consent may be withdrawn by you at any time as set out in this policy).
— For the performance of any contract with you, or to take steps at your request before entering into a contract.
— Where it is necessary for our legitimate interests (or those of a third party); for example, we have a business or commercial reason for using your personal data and your interests and fundamental rights do not override those interests.
— Where we need to comply with a legal or regulatory obligation.
Normally, we will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason, and that related reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
We have set out, in the table below, details of the ways that we may use your personal data, the legal bases we rely on to do so, and what our legitimate interests are, where relevant.
Note that it may be necessary for us to process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.
If you require more details about this, please contact us.
SHARING DATA
We share your personal data with third parties to help us provide information or our services to you. These third parties include, but are not limited to (1) Squarespace, who power our online store and provide analytics to us (their privacy policy is here: https://www.squarespace.com/privacy); (2) Stripe, who process payments for us (their privacy policy is here: https://stripe.com/gb/privacy).
Normally, we will not share your personal data with any third parties unconnected with your use of our website or the placing of orders. If we do want to share your personal data in this wider way, we will contact you to obtain your express consent before doing so.
We may share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, to enforce or apply our site terms of use, or to protect the rights, property or safety of our site, our users and others. We will, however, ensure that sharing of your data is kept to a minimum.
We may need to share your data with third parties to whom we may choose to sell, transfer or merge parts of our organisation. If this occurs, the new owners may use your personal data in the same way as set out in this privacy policy.
If you have given your consent to being sent information or marketing materials you may at any time ask us to stop sending these to you simply by contacting us; or, where provided, by logging into the website and checking or unchecking relevant boxes to adjust your preferences; or by following the opt-out links on any communication or marketing message sent to you.
STORAGE AND RETENTION
Personal data is stored on secure hosted servers or on a local computer. Special rules will apply to the protection of your data if it is stored outside the UK. Special rules will also apply where, for example, we need to contact third parties on your behalf who have offices outside the UK, where electronic services and resources are based outside the UK, or where there is an international element.
For further information please contact us.
We will keep your personal data only for as long as is necessary. In working out how long we need to keep your personal data we take into account the amount, nature and sensitivity of the personal data, the potential for harm to arise from its unauthorised use or disclosure, the purposes for which we process it, and as to whether those purposes may be achieved by other means, and the applicable legal requirements. Since retention periods will differ for different types of personal data please contact us for further details.
In order to ensure that your personal data is kept secure, and to prevent there being any breach of confidentiality or unauthorised use, we have put in place security measures which are intended to prevent your personal data from being accidentally lost or used or accessed unlawfully. Access to your personal data is restricted to those with a need to access it, and regard will be had to the need for confidentiality when that personal data is processed.
If there is a suspected data security breach you will be notified. Where relevant we will also inform the appropriate regulator (including the ICO) of a suspected data security breach where we are legally required to do so.
Please bear in mind that the transmission of information via the internet is not completely secure, and whilst we will do our best to protect your personal data, we cannot guarantee the security of data transmitted via our website, or by email, and any such transmission is at your own risk.
YOUR RIGHTS
Under the UK GDPR you have certain legal rights which apply in certain circumstances. These include the right to:
Request access to your data: sometimes called a ‘subject access request’; this allows you to receive, from us, confirmation as to whether or not your personal data is being processed, and if so to gain access to that personal data and various other information about it, including the purpose for the processing, with whom the data is shared, how long the data will be retained, and the existence of various other rights.
Request correction of your data: sometimes called a ‘right to rectification’, this is a right to obtain from us, without undue delay, the putting right of inaccurate personal data concerning you.
Request erasure of your data: sometimes referred to as the ‘right to be forgotten’; this is the right for you to request that, in certain circumstances, we delete data relating to you.
Restrict processing of your data: the right to request that, in certain circumstances, we restrict the processing of your data.
Object to the processing of your data where we are relying on our legitimate interests: this is, a right, in certain circumstances, to object to personal data being processed by us where it is in relation to direct marketing, or in relation to processing supported by the argument of legitimate interest.
Request the transfer of your data to another party: the right, in certain circumstances, to receive that personal data which you have provided to us, in a structured, commonly used and machine-readable format, and the right to have that personal data transmitted to another controller.
A right not to be subject to automated decision making: that is to say, a right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you.
In some circumstances we may not be able to do what you have asked; for example, where there is a statutory or contractual requirement for us to process your data and it would not be possible to fulfil our legal obligations if we were to stop.
You may obtain further information on your rights from the website of the ICO.
COOKIES
We use cookies in connection with the operation of our website. A cookie is a small file that is sent by a web server (where we host our website) to a web browser (from where you view our website), and which is then stored by the browser.
Usually, cookies do not hold any data by which you can be identified, although if we do hold personal data about you (for example, because you have subscribed to a service that we might offer) the cookie may be linked to that data.
We use cookies only for the purposes of analysing those who use our website.In addition to cookies used by us, our service providers may also use cookies, and those cookies may also be stored in your browser when you visit our website.
If you wish to do so then usually you can prevent cookies from being downloaded to your browser and may delete those that have already been downloaded. How this is achieved varies between different browsers. Consult the website of your browser provider for more details. However, you should be aware that if you block or delete cookies this may have a detrimental impact upon your ability to access our website and the services that we provide. It may mean that not all of the facilities on our website will be accessible by you, or it may mean that you are unable to access any member services which we provide.
For further information about the cookies we use please contact us.
COMPLAINTS
Should you have any complaints or queries about anything relating to the privacy of your personal data, or any other data protection issues, please let us know using the contact details above and we will do our best to deal with them. However, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection issues. The ICO may be contacted on their helpline number which is 0303 123 1113 between 9am and 5pm Monday to Friday, or by other contact methods as set out on their website: www.ico.org.uk
Last updated 28 June 2024